Guide to Disciplinary Procedures
If you want to issue an employee with a formal warning then it is important that you arrange a
formal disciplinary hearing. This is one of the key parts of the ACAS Code of Practice on Disciplinary
Procedures; it provides the employee with an opportunity to defend the allegations made against
them before the employer makes a final decision.
The employee should be invited to the hearing by way of written invitation. The invite letter should:
- Set out the allegations against the employee
- Inform the employee of the maximum sanction under consideration, e.g. is dismissal a
possible outcome - Detail who the disciplinary manager is and where and when the hearing will be held
- Explain that the employee can be accompanied by a trade union representative or colleague
- Enclose copies of the documentation that will be relied on
We have produced a template invitation to disciplinary hearing letter which you can download for
free. When you download the letter you will receive:
- The template letter in Word format so you can easily edit it
- A step by step guide to completing the letter
- A detailed guide to conducting disciplinary proceedings with tips on best practice
- Confirmation of formal verbal warning
- Confirmation of first written warning
- Confirmation of final written warning
- Confirmation of dismissal
- Confirmation of summary dismissal
- Confirmation of dismissal – under 2 years service
Download your Invitation to Disciplinary Hearing Letter here
Other documents you may find useful:
